Privacy Statement and Data Protection

I am registered with the ICO (Information Commissioner's Office) which means I outline what data I collect from you, and what I intend to use it for.

What data do I keep and why?

  • Basic information (eg. name, date of birth) - to get to know a bit about you.  

  • Contact details (email, address, and phone number) -  used to contact you to arrange appointments or relevant communication regarding our work.

  • Emergency contact details - for me to contact someone that you choose, if there is a medical emergency and you are unable to contact someone yourself.

  • GP contact details - either used with your consent or if I feel there is risk of harm to yourself or someone else I may need to contact them as a duty of care.

  • Session notes - Standard professional procedure requires summary notes to be made of each session which helps me keeps track of our work together.

  • Assessment notes (Sensitive personal data)- I take notes as part of the assessment process to get a picture of your mental health and personal history.

 

Will I share your data and what purposes would I share it for?

It is very unlikely that I will share your data. I will not sell it or use for unethical reasons. There are some reasons why I may need to share your data with another body without explicit consent

1) If I believe you or someone else is at risk of serious harm I may need to pass your information on to the relevant bodies.

2) If I become incapacitated you may need to be contacted by a chosen professional (clinical executor) in order to inform you.

3) For compliance with the law, for instance I am required by the court of law.

 

How will I store your data?

The data stored on paper is kept in a locked file. All electronic data is kept on devices that are password protected.

How long will I keep your data? How will I dispose of it?

I will keep the session notes in an anonymised way for up to 7 years. I will also keep our agreement, and your contact details separate from your session notes for up to 7 years. I will delete the texts and emails between us within one month of finishing sessions with you.

 

What are your rights?

If you are unhappy with any aspect of the way I manage your data, you can put in a complaint at the ICO.  You have a right to request or amend any personal information I may keep about you. You also have the right to request I delete information, or to object to the processing or use of your personal data.

Get in touch if you have any other questions about your data.